Data Protection and Privacy at Protect and Teach
Introduction
Protect and Teach is the trading name of Protect and Teach CIC (Company No. 17355556), a Community Interest Company registered in England and Wales. We are currently progressing an application to register Protect and Teach as a Charitable Incorporated Organisation (CIO). Until that process is complete, our activities are undertaken through Protect and Teach CIC.
Protect and Teach recognises that individuals entrust us with personal information in confidence. We are committed to handling that information responsibly, securely and transparently, and will only use it in ways that are lawful, fair and consistent with the purposes for which it was collected. Protect and Teach does not knowingly collect personal information directly from children except where necessary for safeguarding purposes or where appropriate consent or another lawful basis exists.
Our Commitment
The organisation intends to register as a Charitable Incorporated Organisation (CIO), at which point governance responsibilities will transfer to the Board of Trustees. References in this document to trustees reflect the organisation’s intended charitable governance structure unless the context requires reference to the current Director or Board of Directors.
Protect and Teach CIC is committed to protecting the privacy, confidentiality and security of the personal information entrusted to us. We recognise that good information governance is fundamental to maintaining public confidence, supporting effective safeguarding and ensuring compliance with UK data protection legislation.
We are committed to processing personal information lawfully, fairly and transparently in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other relevant legislation and guidance.
Our Data Protection and Information Governance Handbook provides the framework for how Protect and Teach CIC manages personal information, protects individuals’ rights and promotes accountability throughout the organisation.
The documents and resources below explain how we collect, use, store and protect personal information, and how individuals can exercise their data protection rights.
Documents Available
Data Protection and Privacy Policy
This policy applies to everyone whose personal information is processed by Protect and Teach CIC, including website visitors, people making enquiries, supporters, volunteers, directors, trustee-designates, trustees, contractors, event participants and individuals who contact us regarding safeguarding or other matters.
A concise public summary of our commitment to protecting personal information and complying with UK data protection law.
Privacy Notice
Explains what personal information we collect, why we collect it, how we use it, how long we keep it and your rights under UK GDPR.
View Privacy Notice
Introduction
Protect and Teach CIC is committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, store, share and protect personal information when you interact with Protect and Teach. We are committed to handling personal information lawfully, fairly and transparently in accordance with the United Kingdom General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other applicable data protection legislation.
Who We Are
Protect and Teach is an independent organisation established to advance education through research, educational resources, training, public engagement and evidence-informed policy development. The organisation is currently in its establishment phase. During this period, activities will be undertaken through an associated Community Interest Company (CIC); Protect and Teach CIC (Company No. 17355556), while registration as a Charitable Incorporated Organisation (CIO) is being progressed.
Protect and Teach is committed to protecting personal information and handling it lawfully, fairly and transparently in accordance with the United Kingdom General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other applicable legislation.
For the purposes of UK data protection law, the legal entity (Protect and Teach CIC) responsible for processing your personal information at the relevant time will act as the Data Controller.
Contact Details:
Protect and Teach CIC, PO BOX 219, 4 Blenheim Ct, Peppercorn Clo, Peterborough PE1 2DU.
Website:https://protectandteach.org
Data Protection Lead: Board of Directors/Trustee-designates/Robert Waring
If you have any questions about this Privacy Notice or how your personal information is processed, please contact the Data Protection Lead using the details above.
The Information We Collect
Depending on how you interact with Protect and Teach CIC, we may collect:
- Identity Information; name; title; organisation; role.
- Contact Information; email address; postal address (where provided); telephone number (where provided).
- Correspondence – Information you choose to send us through: website contact forms; email; social media; written correspondence.
- Technical Information – Where applicable, we may collect technical information relating to your use of our website, including: IP address; browser type; device information; cookie preferences. (At the time of publication, Protect and Teach does not routinely use website analytics. Should this change, this Privacy Notice will be updated.)
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Why We Use Your Information
We use personal information to: respond to enquiries; provide information about our work; administer the organisation/charity; recruit and support directors, trustees/ trustees-designate, prospective trustees, or volunteers; manage donations (where applicable); administer educational activities; comply with legal obligations; protect our legitimate interests; safeguard individuals where appropriate.
We will only process personal information where we have a lawful basis to do so.
Our Lawful Bases for Processing
Depending on the circumstances, Protect and Teach may rely upon one or more of the following lawful bases: Consent; Contract; Legal Obligation; Legitimate Interests; Vital Interests (where necessary to protect life or safety). Special Category Data will only be processed where an additional condition under Article 9 UK GDPR applies.
Safeguarding Information
Protect and Teach does not routinely collect safeguarding information. However, where safeguarding concerns are reported to the charity, we may process information where necessary to:
- protect children or adults at risk;
- comply with legal obligations;
- cooperate with statutory safeguarding agencies;
- protect vital interests.
Such information is handled with enhanced security and restricted access.
Children’s Information
Protect and Teach’s website and services are primarily intended for adults. We do not knowingly collect personal information directly from children through our website. If we become aware that we have unintentionally collected personal information directly from a child without an appropriate lawful basis, we will take reasonable steps to delete it promptly unless we are required to retain it for safeguarding or legal reasons.
Who We Share Information With
We do not sell personal information. Where necessary, information may be shared with:
- professional advisers;
- regulatory authorities;
- law enforcement agencies;
- safeguarding partners;
- funding bodies (where required);
- contracted service providers acting on our behalf.
Information will only be shared where lawful and necessary.
International Transfers
Protect and Teach primarily stores information using trusted cloud-based services such as Google Drive/Workspace and Microsoft Teams. Some service providers may process information outside the United Kingdom. Where this occurs, Protect and Teach will ensure that appropriate safeguards are in place in accordance with UK data protection legislation.
How We Protect Your Information
Protect and Teach uses a range of organisational and technical measures, including: restricted access; password protection; Multi-Factor Authentication (MFA); secure cloud storage; regular software updates; director/trustee/board and senior members awareness and training.
No method of electronic transmission or storage is completely secure; however, we take reasonable steps to safeguard the information entrusted to us.
How Long We Keep Information
Personal information is retained only for as long as necessary. Retention periods are determined in accordance with legal requirements, regulatory guidance and operational need. Further information is available in the Protect and Teach Data Retention Schedule.
Your Rights
Subject to applicable law, you may have the right to: request access to your personal information (This right always applies. There are some exemptions, which mean you may not always receive all the information we process); request correction of inaccurate information; request erasure; request restriction of processing; object to processing; request data portability; withdraw consent where processing is based on consent.
These rights are not absolute and may be subject to legal exemptions..
Complaints
If you have concerns about how Protect and Teach has handled your personal information, please contact us first so that we have the opportunity to resolve the matter. You can contact us via our Contact Us Form. Please add Data Protection Complaint in the first line.
You also have the right to complain to the: Information Commissioner’s Office (ICO) by writing to Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Or by telephone: 0303 123 1113 (local rate) or 01625 545 745.
Visit their website:https://ico.org.uk/ for more information.
Changes to this Privacy Notice
Protect and Teach may update this Privacy Notice from time to time to reflect changes in legislation, guidance or the charity’s activities. The latest version will always be published on our website.
Cookie Notice
Explains how our website uses cookies and similar technologies, and how you can manage your preferences.
View Cookie Notice
Cookies are small text files placed on your computer, tablet or mobile device when you visit a website.
Cookies help websites to:
- remember your preferences;
- improve website functionality;
- maintain security;
- understand how visitors use the website; and
- enhance the overall user experience.
Cookies cannot normally identify you directly, although some cookies may process personal information when combined with other information.
The Protect and Teach CIC website may use cookies or similar technologies necessary for the operation, security and functionality of the website.
Where optional cookies, analytics or similar technologies are introduced, Protect and Teach will provide appropriate information through its Cookie Notice and, where required by law, obtain user consent before such technologies are activated.
At the date of publication, Protect and Teach uses only cookies that are necessary for the operation and security of the website.
These may include cookies that:
- enable website functionality;
- maintain website security;
- remember basic user preferences during your visit;
- support the operation of website forms.
These cookies do not require consent under the Privacy and Electronic Communications Regulations (PECR) because they are strictly necessary for the operation of the website.
If website analytics are introduced in the future, visitors will be provided with appropriate information and, where required by law, asked for their consent before optional analytics cookies are placed on their device.
Most web browsers allow you to:
- view cookies stored on your device;
- delete existing cookies;
- block some or all cookies;
- receive notifications when cookies are placed.
You can usually manage these settings through your browser preferences.
Please note that disabling essential cookies may affect the functionality of some parts of the website.
As Protect and Teach CIC develops, additional website services may be introduced, including:
- online training;
- event registration;
- newsletter subscriptions;
- online donations;
- membership services;
- volunteer applications.
Where these services use additional cookies, this Cookie Notice will be updated and, where required, visitors will be given appropriate choices before optional cookies are used.
This Cookie Notice may be updated periodically to reflect:
- changes in legislation;
- guidance issued by the Information Commissioner’s Office (ICO);
- changes to the website;
- new digital services introduced by Protect and Teach.
The latest version will always be available on the Protect and Teach website.
If you have any questions about this Cookie Notice or how cookies are used on our website, please contact: Protect and Teach
Subject Access Request
Under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, individuals have the right to request access to personal information held about them by Protect and Teach. Requests should be made using our Subject Access Request Form or by contacting us directly. To protect personal information, we may request reasonable evidence of identity before responding to a request.
Whilst a Subject Access Request (SAR) does not have to be made using this form, it is designed to help us process requests efficiently and ensure we provide the information you require.
There is normally no charge for making a Subject Access Request. Protect and Teach CIC will respond within one calendar month of receiving a valid request and any information required to verify your identity.
Please complete as much information as possible.
If you would like to request a copy of the personal information Protect and Teach CIC holds about you, please complete our Subject Access Request form.
Your Information Rights
Under UK data protection law, you have the right to:
- be informed about how your personal information is used;
- request access to your personal information;
- request correction of inaccurate or incomplete information;
- request erasure of personal information in certain circumstances;
- request restriction of processing;
- object to certain types of processing;
- request the transfer of your personal information where applicable; and
- lodge a complaint with the Information Commissioner’s Office (ICO).
Further information about these rights is available within our Privacy Notice.
Complaints
Protect and Teach CIC is committed to openness, accountability and continuous improvement. We welcome compliments, comments and complaints about our work and value all feedback as an opportunity to improve.
Our Compliments, Comments and Complaints Policy explains how to share feedback, what you can expect from us, and how we will investigate and respond to concerns.
Data Protection Complaints
If your concern relates specifically to how Protect and Teach CIC has collected, used or handled your personal information, please contact us first so that we have the opportunity to resolve the matter.
You can contact us via our Contact Us Form. Please add Data Protection Complaint in the first line.
Or by post: Protect and Teach CIC, PO BOX 219, 4 Blenheim Ct, Peppercorn Clo, Peterborough PE1 2DU
You also have the right to complain to the: Information Commissioner’s Office (ICO) by writing to Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Or by telephone: 0303 123 1113 (local rate) or 01625 545 745.
Visit their website:https://ico.org.uk/ for more information.
Information Security
Protect and Teach CIC takes appropriate technical and organisational measures to protect personal information against unauthorised access, accidental loss, misuse, alteration or disclosure.
Our information governance arrangements are supported by internal policies covering records management, information security, cyber security, data retention, breach management and accountability.
Review and Maintenance
Protect and Teach CIC is committed to maintaining effective information governance arrangements. Our Data Protection and Information Governance Handbook and associated public documents are reviewed at least annually, or sooner where changes in legislation, regulatory guidance or organisational activities make this necessary.
We also review our website periodically to ensure that our Privacy Notice, Cookie Notice and data collection practices accurately reflect the way personal information is processed.
This Page was last updated on 24th July 2026