Subject Access Request (SAR) Form

Privacy Information

The personal information provided on this form will be used solely for the purpose of administering your Subject Access Request and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Your information will be handled securely, retained only for as long as necessary and processed in accordance with the Protect and Teach Data Protection and Information Governance Handbook and Privacy Notice.

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Section 1 – Applicant Details (Your Name) *

First

Last

Previous Name(s) (if applicable)

not – below:

Email *

Telephone Number

Postal Address *

Including Postcode

Section 2 – Are You Requesting Information About Yourself? *

• YES
• NO

If No, please explain your authority to act on behalf of the individual in the box below and provide appropriate evidence. We may need to seek further information and this could delay the request.

If you are not requesting information about yourself, complete the box below:

If No, please explain your authority to act on behalf of the individual in the box below and provide appropriate evidence. We may need to seek further information and this could delay the request.

Section 3 – Information Requested and Preferred Format *

Please describe the personal information you are requesting. You may wish to include: dates; events; correspondence; meetings; emails; specific documents; or any other information that will help us locate your records.

How would you like us to provide the information? *

• Secure electronic copy (preferred)
• Printed copy by post
• Inspection by appointment (where appropriate)
• Other (please state)

If you ticked Other please stare preferred method below:

Section 4 – Identity Verification *

• Passport
• Driving Licence
• Utility Bill
• Bank Statement
• Other (please state)

To protect your personal information, Protect and Teach may need to verify your identity before processing your request. Please do not send original identity documents. Copies are sufficient unless we request otherwise.

If you ticked Other please stare what identication you will be including below:

Section 5 – Declaration (Signature) *

I confirm that the information provided in this form is accurate to the best of my knowledge. I understand that Protect and Teach may contact me if additional information is required to identify the information requested or verify my identity.

Name *

First

Last

Date (Completed Form) *

Submit

Guidance for Applicants

Before submitting your request, please note:

• You do not have to use this form to make a Subject Access Request.
• Protect and Teach may request proof of identity before releasing personal information.
• We will normally respond within one calendar month of receiving a valid request.
• In some circumstances, the response period may be extended by up to two further months where requests are particularly complex or numerous. If this happens, we will explain why.
• Certain exemptions under the UK GDPR and the Data Protection Act 2018 may apply, meaning some information cannot be disclosed.
• If you are dissatisfied with our response, you may contact the Information Commissioner’s Office (ICO) or seek an appropriate legal remedy.

Submit Your Request

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